Local government
by-elections 2024

How can the process be secret if my details are shown on the declaration envelope?

1. The reply-paid envelopes are security envelopes so no one can see the elector's name through them.
2. While the elector's details and signature are included on a perforated flap on the declaration envelope, the flap is removed from the still-sealed envelope on the day it is received - once the elector has been marked off the roll and the signature checked. This also ensures that electors only vote once.
3. Both the sealed envelopes and separated declaration slips are stored separately and securely. An audit process is maintained throughout, to ensure all sealed envelopes and declaration slips are accounted for.
4. At 2 pm on the day the poll closes, the sealed envelopes are taken to counting rooms where they are cut open. The process of extracting and counting ballots is observed by scrutineers, appointed by candidates, who can raise issues of concern with the returning officer.
5. The declaration slips are kept in storage with the returning officer and are returned to the TEC (along with all other election material) for secure storage until the end of the election appeal period.